Background

The purpose of the San Antonio Housing Trust is to create and preserve housing that is affordable, accessible, attainable, and sustainable to San Antonio residents; and to support community development efforts that build and sustain neighborhoods, empower residents, and provide positive equitable outcomes.

Core Values

• Compassion: Our empathy toward our residents leads us into action
• Equity: We strive for fairness and justice as we create housing opportunities that account for the different histories, challenges, and needs of the residents in San Antonio
• Innovation: We bring a mindset of continuous improvement to all our work
• Agility: We are flexible in our approach, bringing responsive and dynamic solutions
• Integrity: We affirm there is strength in honesty and transparency

Job Summary

Under the direction of the Director of Operations, the Contracts and Procurement Analyst is responsible for analyzing, coordinating, and administering procurement and contract activities for the organization. This position manages the full lifecycle of solicitations and contracts, including evaluation, compliance, and vendor performance, and provides recommendations to leadership to support best-value procurement decisions.

Essential Job Functions

• Analyzes departmental needs and develops procurement strategies, scopes of work, and solicitation documents (RFPs, RFQs, RFIs) aligned with organizational priorities.
• Administers the full procurement lifecycle from planning through contract execution, including advertisement, pre-submittal coordination, addenda issuance, and facilitation of evaluation processes.
• Evaluates bids and proposals for responsiveness, responsibility, and best value; prepares scoring summaries and recommendations for leadership and Board consideration.
• Prepares procurement recommendation memos, supporting documentation, and presentations for internal approval and Board or Committee action.
• Ensures procurement activities comply with adopted policies and all applicable federal, state, and local laws, regulations, and funding requirements.
• Supports the implementation and continuous improvement of procurement policies, procedures, templates, and standard contract documents.

Contract & Vendor Management

• Coordinates development, negotiation, and execution of contracts, agreements, and purchase orders in collaboration with legal counsel and leadership.
• Monitors contract performance, deliverables, timelines, and compliance with terms and conditions; identifies and escalates risks or issues as needed.
• Evaluates vendor qualifications and performance to inform procurement decisions and future solicitations.
• Serves as a primary point of contact for vendors throughout the procurement and contract lifecycle, facilitating communication and issue resolution.
• Reviews invoices and payment requests for alignment with contract terms in coordination with finance and program staff.
• Manages contract modifications, renewals, extensions, and closeout processes, ensuring proper documentation and approvals.
• Conducts market research and vendor outreach to assess pricing trends, availability, and sourcing strategies.
• Maintains procurement and contract files to ensure audit readiness and compliance with organizational and funding requirements.
• Develops and maintains tracking tools, dashboards, and reporting systems (e.g., Smartsheet or similar platforms) for procurement and contract activities.
• Provides analysis and recommendations to leadership regarding procurement strategy, contract performance, and vendor selection.
• Supports internal and external audits by preparing procurement and contract documentation and reports.
• Communicates procurement policies and procedures to staff and provides guidance and training as needed.
• Performs related duties and fulfills responsibilities as required.

Education

Required: Bachelor’s Degree from an accredited college or university in Business Administration, Public Administration, Finance, or a related field. Minimum of three (3) years of experience in procurement, contract administration, or a related field, preferably in the public sector, nonprofit, or housing environment.

Preferred:

• Experience with government or quasi-government procurement processes
• Experience with federally funded programs (e.g., HUD, grants)
• Professional certifications such as Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO)

Knowledge, Skills, and Abilities

• Knowledge of procurement methods, practices, and applicable federal, state, and local laws and regulations.
• Knowledge of contract administration, vendor management, and purchasing procedures.
• Knowledge of market practices, pricing methods, and sourcing strategies.
• Skill in the proficient operation of personal computers and associated software, including Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of and experience with enterprise resource planning (ERP) systems, contract management systems, or financial management systems.
• Experience using procurement and e-procurement platforms such as Beacon Bid or similar systems for solicitation management, vendor communications, and bid evaluation.
• Experience with tracking tools and systems (e.g., Smartsheet or similar platforms) to manage procurement workflows and reporting.
• Ability to absorb and apply established procurement policies, procedures, and regulations.
• Ability to develop scopes of work, specifications, and solicitation documents for a variety of services and commodities.
• Ability to evaluate vendor qualifications, pricing, and proposals to determine best value.
• Ability to manage multiple procurements, contracts, and deadlines simultaneously.
• Ability to establish and maintain effective working relationships with staff, vendors, and external stakeholders.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to maintain accurate records and ensure compliance with procurement and contract requirements.
• Strong organizational, analytical, and problem-solving skills.

Physical Requirements

Physical requirements include visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate basic office equipment. Subject to sitting, walking, or standing to perform the essential functions. Working conditions are in an office environment.

Other Requirements
Texas Class “C” Drivers License at the time of placement and insurable by a liability
insurance carrier

Salary
The San Antonio Housing Trust is offering a competitive salary commensurate with
education and experience. SAHT offers a health and benefit stipend; generous
retirement plan; annual, personal, and wellness leave; phone and car allowance; and
relocation/moving expenses, if necessary.
If you are interested in this opportunity, please send a cover letter, resume, references,
and salary requirements.

Please note:
Under the Texas Public Information Act, information from your resume may be
subject to public disclosure. The San Antonio Housing Trust Foundation is an Equal
Employment Opportunity Employer.

Job Type: Full-time

To Apply: Indeed.com & Email your resume to Nicolec@saht.org